Title:
Title
Contract: Mobile Repair Services for Medium and Heavy-Duty Vehicles and Equipment
End
FileID
File ID: 2019-00928
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion: 1) awarding an initial one-year contract with four one-year renewal options to Ray Gaskin Service for the purchase of Mobile Repair Services for Medium and Heavy-Duty Vehicles and Equipment in an amount not to exceed $500,000 for the potential five-year term; and 2) authorizing the City Manager or the City Manager’s designee to execute the contract and renewal options specified above provided that sufficient funds are available in the budget adopted for the applicable fiscal year.
Contact: Alison Kerstetter, Program Specialist, (916) 808-1163; Mark Stevens, Fleet Manager, (916) 808-5869, Department of Public Works
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Agreement
Description/Analysis
Issue Detail: The Department of Public Works, Fleet Management Division, has an ongoing need to purchase parts and mobile repair services for medium and heavy-duty vehicles and equipment in support of various City departments.
Policy Considerations: The recommendations in this report are in accordance with City Code Chapter 3.56.
Economic Impacts: None
Environmental Considerations: No environmental review is necessary because the recommendations in this report involve the purchase of parts and services and are not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.
Sustainability: Not Applicable
Commission/Committee Action: None
Rationale for Recommendation: On April 15, 2019, the Department of Public Works, Fleet Management Division, in accordance with City Code Chapter 3.56, issued Invitation for Bid No. B19153311007 for Mobile Repair Services for Medium and Heavy-Duty Vehicles and Equipment and two bids were received. Ray Gaskin Service was deemed the lowest responsive and responsible bidder.
A summary of the bid results is provided below.
|
|
Ray Gaskin Service |
NorCal Kenworth |
|
DPT Cleaning and Repair |
$483,020.00 |
$551,869.00 |
|
5% LBE Preference |
$ (24,151.00) |
$ (27,593.45) |
|
1% City Limit Preference |
$ - |
$ (5,518.69) |
|
Prompt Pay Discount |
$ - |
$ - |
|
8.75% Sales Tax |
$10,500.00 |
$5,250.00 |
|
Total Bid Evaluation |
$469,369.00 |
$524,006.86 |
Financial Considerations: The recommended contract amount of $500,000 reflects the amount anticipated to be expended over the potential contract period maximum of five years. The bid amount of $469,369 represents the total for the quantities selected for bid evaluation purposes only.
Sufficient funding is available in the Fiscal Year (FY) 2019/20 Department of Public Works, Fleet Management Division operating budget (Fleet Fund, Fund 6501) to purchase mobile parts and repairs through June 30, 2020. Purchases made after June 30, 2020 are subject to funding availability in the adopted budget of the applicable fiscal year.
Local Business Enterprise (LBE): Ray Gaskin Service is an LBE vendor.