Title:
Title
Supplemental Agreement: Automated Bids Contracts Digital Signatures (ABCDs)
End
FileID
File ID: 2019-01058
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion authorizing the City Manager or City Manager's designee to execute Supplement No. 7 to Agreement 2018-0566 with Eirutech, LLC, to continue providing essential services for the ABCDs and Oracle Enterprise Resource Planning (ERP) system implementation increasing the not-to-exceed amount by $60,000, for a new total not-to-exceed amount of $296,700.
Contact: Lydia Brambila, Contract Manager, (916) 808-1229; Robert Adams, Procurement Services Manager, (916) 808-5524, Department of Finance
Body
Presenter: None
Attachments:
1-Description/Analysis
2- Background
3- Supplemental Agreement 2018-0566-7
Description/Analysis
Issue Detail: In January 2015 the City did an RFP for the planned Automated Bids, Contracts and Digital Signatures (ABCDs) project. The City selected GNC Consulting, Incorporated through a competitive bidding process to support the ABCDs project by providing essential support services for the implementation of the new modules added to the City's ERP software. These services included configuring solutions based upon the City's design and business requirements to our new supplier portal, strategic sourcing, contracts, and enhanced requisition modules.
As the project neared completion, it was necessary to retain one of the subcontractors for ongoing support. Therefore, the City awarded a new single-sourced contract to the highest performing subcontractor with the most training and implementation experience. This contract was awarded to Eirutech, LLC (Rossana Caceres) for $79,500 on April 30, 2018.
After contract execution it was determined that a large software upgrade to the City's Oracle ERP software (referred to as Fluid), several (10+) image updates to the newly added modules and the ERP system, resource constraints, and additional unplann...
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