Title:
Title
Agreement: Landfill and Waste Disposal Services with L and D Landfill, Limited Partnership
End
FileID
File ID: 2019-01152
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion authorizing the City Manager or the City Manager's designee to: 1) execute a Non-Professional Services Agreement with L and D Landfill, Limited Partnership, to provide Landfill and Waste Disposal Services for a one-year term, with the option to extend for four additional one-year terms, for a total amount not-to-exceed $835,673; and 2) approve the one-year extensions, provided that sufficient funds are available in the budget adopted for the applicable fiscal year.
Contact: Dayana Reyes-Zanaska, Logistics Manager, (916) 808-6213; Stacy Larkin, Program Analyst, (916) 808-6356; William Busath, Director, (916) 808-1434; Department of Utilities
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Agreement
Description/Analysis
Issue Detail: Various operations within the Department of Utilities (DOU) produce tons of debris daily from sewer and waterworks trenches, street excavations, and catch basins and have an ongoing need to dispose of the debris at landfill facilities.
Policy Considerations: City Council approval is required for contracts of $100,000 or more per City Code 3.64.
Economic Impacts: None
Environmental Considerations: The Community Development Department, Environmental Services Manager has determined that the proposed activity is not a project pursuant to the California Environmental Quality Act (CEQA). CEQA Guidelines Section 15378(b). The activity is a continuing administrative or maintenance activity, such as the purchase of supplies, and is not subject to CEQA. CEQA Guidelines Section 15060(c)(3).
Sustainability: The Landfill and Disposal Services purchased under this contract comply with Section 4 of the City’s Sustainability Master Plan to encourage the reuse and local recycling of materials, and to work with stakeholders to maximize landfill diversion given reasonable cost effectiveness of constraints.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: On May 7, 2019, DOU issued Invitation for Bid (IFB) B19141431023 for Landfill and Waste Disposal Services. The project was publicly advertised, and bids were received and opened on May 22, 2019. One bid was received from L and D Landfill, Limited Partnership (L&D).
City staff evaluated the bid submission and compared the tipping fees to those that the Department has been paying through the previous 5-year contract with L&D. The pricing offered was determined to be in-line with previous pricing; therefore, staff recommends executing a Non-Professional Services Agreement with L&D to provide Landfill and Waste Disposal Services for a one-year term, with the option to extend for four additional one-year terms.
Financial Considerations: Sufficient funds are available in the Fiscal Year 2019/20 DOU Operating Budget (Funds 6005, 6006 & 6011) to execute the agreement with L&D for an amount not-to-exceed $835,673 over the five-year term. Funding of this agreement in future fiscal years will be subject to availability of sufficient funds in the budget adopted for the applicable fiscal year.
There are no General Funds allocated or planned for this project.
Local Business Enterprise (LBE): L&D is an LBE.