Title:
Title
Professional Services Agreement: On-Call Construction Management Services for Federal Projects [Published for 10-Day Review 10/11/2019]
End
FileID
File ID: 2019-01394
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion: 1) awarding a Professional Services Agreement for On-Call Construction Management Services for Federal Projects having a total amount not to exceed $4,000,000 for three years with an option to extend for up to additional two years; and 2) authorizing the City Manager or the City Manager’s designee to execute a Professional Services Agreement for On-Call Construction Management Services for Federal Projects with Salaber Associates, Inc. for a not to exceed amount of $4,000,000 for three years with an option to extend for up to additional two years.
Contact: Elizabeth Weeks, Associate Engineer, (916) 808-2330; Judith Matsui-Drury, Supervising Engineer, (916) 808-7610, Department of Public Works
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Professional Services Agreement-Salaber Associates, Inc.
Description/Analysis
Issue Detail: As part of a proactive safety management approach, the City performs routine safety analyses of the roadway network. Locations with severe and high crash rates are identified and ranked. These locations are then incorporated into a Highway Safety Improvement Program (HSIP) project. HSIP is a federal-aid program which funds projects that significantly reduce traffic fatalities and serious injuries on public roads.
The City received federal HSIP funding for 14 projects:
|
CIP No. |
Project Name |
Funding Program |
|
T15165600 |
Pedestrian Islands and Flashing Beacons |
HSIP (Cycle 7) |
|
T15165700 |
Advanced Dilemma Zone Detection |
HSIP (Cycle 7) |
|
T15165800 |
Pedestrian Signal/Traffic Signal Head Replacement |
HSIP (Cycle 7) |
|
T15165900 |
Street Lighting |
HSIP (Cycle 7) |
|
T15166000 |
Pedestrian Hybrid Beacons |
HSIP (Cycle 7) |
|
T15166100 |
Traffic Signal Modifications |
HSIP (Cycle 7) |
|
T15185600 |
Traffic and Pedestrian Signals |
HSIP (Cycle 8) |
|
T15185700 |
Mast Arm Signal Improvements |
HSIP (Cycle 8) |
|
T15185800 |
Florin Road Signal Improvements |
HSIP (Cycle 8) |
|
T15185900 |
Pedestrian Countdown Signals |
HSIP (Cycle 8) |
|
HSIPL-5002(209) |
HSIP 9-H9-03-016-Duckhorn Drive |
HSIP (Cycle 9) |
|
HSIPL-5002(210) |
HSIP 9-H9-03-017-Valley Hi/Drive and La Mancha |
HSIP (Cycle 9) |
|
HSIPL-5002(211 |
HSIP 9-H9-03-018-Florin Road |
HSIP (Cycle 9) |
|
HSIPL-5002(212) |
HSIP 9-H9-03-019-Lampasas and Rio Linda |
HSIP (Cycle 9) |
The CIP for HSIP (Cycle 9) projects have not yet been established and are anticipated to be taken to City Council for approval at a future date.
In addition to the HSIP, the City received Sacramento Area Council of Governments Regional/Local Program funding for the Federal Downtown Controller and Communications Upgrade Project (T15175000) to upgrade existing equipment that is at the end of its useful life, increase systems reliability, and bring the signal system to a state of good repair in the Downtown/Midtown area bounded by Alhambra Boulevard, Broadway, Interstate 5, and C Street. The Downtown Controller and Communication Upgrade Project proposes to modernize the City’s traffic signal controllers and communications at approximately 132 intersections by replacing existing obsolete end of life traffic signal controllers and upgrading outdated serial communications systems with modern Ethernet/IP (internet protocol) communication systems.
As a commitment for receiving grant funds through federal programs, the City is required to perform timely delivery of capital improvement projects. It is anticipated that additional staffing resources will be needed for construction management and inspection for these traffic safety, signal and lighting capital improvement projects. Professional services agreements for on-call services are used to provide delivery support by consultants for capital improvement projects during peak workload. Consultants can provide the needed services within short notice through an on-call agreement without the need for more lengthy procurement processes.
City staff recommends the award of a Professional Services Agreement for On-Call Construction Management Services for Federal Projects.
Policy Considerations: This action supports sustainable budget goals to address peak workload needs without adding permanent City employees and is consistent with Chapter 3.64 of the Sacramento City Code and existing policy regarding professional service agreements for capital improvement projects.
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. This item was published for 10-day review on October 11, 2019.
Economic Impacts: Not applicable
Environmental Considerations:
California Environmental Quality Act (CEQA)/National Environmental Policy Act (NEPA): This action includes an administrative activity that is not considered a project under CEQA/NEPA Guidelines. Appropriate CEQA/NEPA review of individual projects has taken place with project development.
Sustainability: Establishing the contract will equip City staff to implement projects consistent with the City Council goals and directives. The subject projects will be consistent with Climate Action Plan goals of accommodating and promoting safe and convenient travel, improving traffic flow, optimizing the City’s transportation infrastructure, and encouraging the use of bicycle and pedestrian modes of travel.
Commission/Committee Action: None
Rationale for Recommendation: Professional Services Agreements for On-Call Construction Management Services provide a mechanism to ensure a sustainable work force; are an efficient way to manage an extremely large number of inspections on small projects; and provide for timely inspections of all projects on an as needed basis.
In conformance with the federal procurement process and guidance from Caltrans, a solicitation to provide on-call construction management services for specific Federally funded projects was advertised in March 2019. A pre-proposal meeting was held on April 10, 2019. The City received proposals from two teams: Psomas and Salaber Associates, Inc. Based on the merits of the written proposals and interviews of the consultant teams, a panel composed of Public Works staff recommends Salaber Associates, Inc. as the top ranked consultant team.
Staff recommends that the professional services agreement be executed with Salaber Associates, Inc. for a not to exceed amount of $4,000,000.
Financial Considerations: After execution of the contract, service is authorized by issuing a task order based on specific rates of compensation for individual capital improvement projects with available funding. The total cost for services under the Professional Services Agreement will not exceed $4,000,000. This is an on-call contract and the consultant may or may not be called by the City to perform any services described in this agreement.
Local Business Enterprise (LBE): The subject agreement is federally funded, therefore the Disadvantaged Business Enterprise Program (DBE) requirements apply and the City’s LBE policy is held in abeyance. This contract will comply with all federal DBE requirements. Each task order resulting from this on-call contract will include an appropriate DBE participation goal per federal funding requirements.