Title:
Title
Agreements: Janitorial Supplies
End
FileID
File ID: 2019-01391
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion authorizing the City Manager, or the City Manager's designee, to execute five agreements for potential five-year terms and not-to-exceed amounts totaling an aggregate of $2.1 million based on historical and forecasted spend with: 1) Abe Janitorial; 2) Central Sanitary; 3) Home Depot; 4) Staples; and 5) Waxie, for the purchase of janitorial supplies.
Contact: Gary O'Neill, Procurement Analyst, (916) 808-7432; Robert C. Adams, Procurement Manager, (916) 808-5524, Department of Finance
Body
Presenter: None.
Attachments:
1-Description/Analysis
2-Event Analysis Round 1
3-Event Analysis Round 2
[GLO1]4-Agreement Abe Janitorial
5-Agreement Central Sanitary
6-Agreement Home Depot
7-Agreement Staples
8-Agreement Waxie[NH2]
Description/Analysis
Issue Detail: The current agreements for janitorial supplies expire on December 31, 2019. The Finance Department, Procurement Division, issued a two-stage Request for Qualifications, sourcing event number EV00000059, on August 1, 2019. The first stage was the qualifications round (Round 1) and the second stage was the bidding round (Round 2). In the first round, eight potential suppliers submitted their qualifications (Attachment 2 - Event Analysis Round 1). In the second round, the same eight potential suppliers bid on selected janitorial supplies (Attachment 3 - Event Analysis Round 2). Six of the eight bidders offered competitive pricing to the City on various janitorial supplies and were recommended for award. One bidder, Office Depot, requested to be removed from recommendation of award and proposed an alternative co-operative agreement for the City's review. Therefore, Office Depot will not be entering into an agreement with the City at this time. The new agreements will begin on January 1, 2020.
Policy Considerations: The recommendations in this report ar...
Click here for full text