Title:
Title
Contract Award for Uninterruptible Power Systems (UPS) Maintenance (Two-Thirds Vote Required)
End
FileID
File ID: 2019-01684
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion: 1) suspending competitive bidding and authorizing use of a Request for Qualifications (RFQ) process in the best interests of the City for selection of a contractor to perform Uninterruptible Power Systems maintenance and repair work; 2) awarding an initial one-year maintenance contract for Uninterruptible Power Systems maintenance and repair work to M.C. Dean, Inc. for an amount not to exceed $157,379; 3) authorizing the City Manager or the City Manager's designee to execute the contract specified above; and 4) authorizing the City Manager or the City Manager's designee to exercise options to extend the contract for up to four additional one-year terms, with a total amount not-to-exceed $820,090 for the entire potential five-year term of the contract, provided there is sufficient funding available in the adopted budgets for the applicable fiscal years.
Contact: Joseph Gluvers, Senior Engineer, (916) 808-8427; James Christensen, Facilities Manager, (916) 808-5863, Department of Public Works.
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Contract
Description/Analysis
Issue Detail: The City has Uninterruptible Power Systems (UPS) at various City locations which provide near-instantaneous emergency power when the main power fails. Each UPS provides backup power for critical City systems, such as the 911 Communication Center, the City's main and backup data centers, as well as other life safety systems, including fire alarm, emergency lighting, and security.
Each UPS requires bi-annual battery maintenance and annual system maintenance. In addition, component replacements, battery replacements and repair are required when the regularly scheduled maintenance identifies deficiencies. The City's existing maintenance contract (Cont...
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