Title:
Title
Suspend Competitive Bidding and Authorize Request for Proposal Process for the Purchase of Safety Barriers and Barrier Trailers (Two-Thirds Vote Required)
End
FileID
File ID: 2019-01821
Location
Location: Citywide
Recommendation:
Recommendation
Adopt a Resolution: 1) suspending competitive bidding in the best interest of the City; and 2) authorizing issuance of a Request for Proposal (RFP) to solicit vendors to provide proposals for safety barriers and barrier trailers.
Contact: Neil Cybulski, Police Lieutenant, (916) 808-0714; Craig Mohar, Program Manager, Homeland Security Division, Police Department; Alison Kerstetter, Program Specialist, (916) 808-1163; Mark Stevens, Fleet Manager, (916) 808-5869, Department of Public Works
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
Description/Analysis
Issue Detail: After September 11, 2001, federal homeland security assistance expanded with the Homeland Security Act of 2002 (Pub. L. No. 107-296), which established the Department of Homeland Security (DHS). One of the highest funded DHS grant programs is the Urban Area Security Initiative (UASI), which allocates funding to the nation’s largest Metropolitan Statistical Areas (MSAs) based on relative risk. The purpose of this grant funding is to assist high-risk urban areas in preventing, preparing for, protecting against, and responding to acts of terrorism.
In accordance with the federal grant guidance, the California Office of Emergency Services administers the UASI funding at the state level. The Sacramento MSA includes the four-county region comprised of Sacramento, Yolo, El Dorado, and Placer counties. As the UASI grant recipient of behalf of the City of Sacramento, the Police Department manages UASI funding through its Regional Office of Homeland Security. The Regional Office of Homeland Security includes a multidisciplinary Urban Area Working Group (UAWG) that provides advisory policy guidance. Working with its regional partners and UAWG, the Sacramento Police Department seeks to use UASI grant funding to purchase portable safety barriers that can be shared among the regional partners to assist with special event security.
The recommendation in this report is to suspend competitive bidding to allow the use of a Request for Proposal (RFP) solicitation process to establish a contract for the best possible safety barriers and barrier trailers based on public safety, durability, quality assurance, price, warranty requirements and mobility.
Policy Considerations: City Code section 3.56.120 requires the solicitation of formal bids for supplies or nonprofessional services involving an expenditure of one hundred thousand dollars ($100,000) or more; and, City Code 3.56.230.C. provides that competitive bidding shall not apply when, upon a two-thirds vote, the City Council determines that it is in the best interest of the City to suspend competitive bidding.
Economic Impacts: None
Environmental Considerations: No environmental review is necessary because the recommendations in this report involve the purchase of equipment and are not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.
Sustainability: None
Commission/Committee Action: None
Rationale for Recommendation: Issuing a Request for Proposal will enable staff to evaluate each proposal based on a variety of qualifications and establish the best available vendor for safety barriers and barrier trailers. City Code section 3.56.120 requires the solicitation of formal bids for supplies or nonprofessional services involving an expenditure of one hundred thousand dollars ($100,000) or more. Pursuant to City Code Section 3.56.230.C., competitive bidding shall not apply when, upon a two-thirds vote, the City Council determines that it is in the best interest of the City to suspend competitive bidding.
Financial Considerations: The cost of the safety barriers and trailers will be funded under the Urban Areas Security Initiative (UASI) Program grant. The resulting contract will return to City Council for approval as the anticipated contract amount will exceed $100,000.
Local Business Enterprise (LBE): Any goods will be purchased in accordance with established City Policy.