Title:
Title
Contract: Citywide Secure Record Storage (Two-Thirds Vote Required)
End
FileID
File ID: 2019-01823
Location
Location: Citywide
Recommendation:
Recommendation
Adopt a Resolution: 1) suspending competitive bidding in the best interest of the City for the purchase of citywide record storage services; 2) awarding a contract to Iron Mountain, Incorporated, for citywide records storage services with an initial two-year term with options for three one-year extensions in a total amount not-to-exceed $500,000; and 3) authorizing the City Manager or the City Manager's designee to execute the contract specified above and to exercise renewal options, provided that sufficient funds are available in the budget adopted for the applicable fiscal year(s).
Contact: Ashley Petralli, Contract & Compliance Specialist, 916-808-5749, Department of Finance
Body
Presenter: None
Attachments:
1-Description/Analysis
2- Resolution
3-Contract PRC000656 - Citywide Secure Records Storage
4-Records Management Policy
Description/Analysis
Issue Detail: Departments throughout the City are required to retain records and documents in accordance with the City's Record Retention policy. While many departments are shifting toward electronic copies when allowable, some current records and documents cannot be electronically saved and those currently archived require continued storage until retention dates have been met.
Policy Considerations: The recommendations in this report are consistent with City Code Section 3.56.230 (c), which authorizes the City Council to suspend competitive bidding for the purchase of services or supplies when, upon a two-thirds vote, the city Council determines it is in the best interest of the City to do so.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): The proposed activity is not a project pursuant to the California Environmental Quality Act (CEQA). CEQA Guidelines Section 15378(b...
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