Title:
Title
Increase of the Purchase/Cooperative Agreements: FY2019/20 Citywide Information Technology (IT) Related Good and Services [Continued from 01/28/2020].
End
FileID
File ID: 2019-01850
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion authorizing the City Manager or City Manager’s designee to: 1) increase the City's purchase authorization under the OMNIA Partners Agreement #R161701 and #R170501 by $20,000 with Anixter, Inc. (and Anixter’s authorized resellers), for a new not-to-exceed amount of $1.0 million; 2) increase the City’s purchase authorization under the National Association of State Procurement Officials (NASPO) ValuePoint Contract ADSPO16-130652 and California Contract #1-19-70-19F/19H-3 with CDW-G by $700,000, for a new not-to-exceed amount of $1.465 million; 3) increase the City’s purchase authorization under the County of Ventura Contract #4667 and General Services Admininstration (GSA) Contract GS-10F-034CA with Gartner, Inc. (and Gartner’s authorized resellers) by $200,000 for a new not-to-exceed amount of $430,000, and 4) increase the City’s purchase authorization under the County of Riverside Microsoft Master Enterprise Agreement #01E73970 by $1.3 million for a new not-to-exceed amount of $6.3 million; 5) increase the City's purchase authorization under the NASPO ValuePoint Wireless Communications Contract #7-10-70-16 with Verizon Wireless by $300,000, for a new not-to-exceed amount of $1.4 million;
Contact: Ignacio Estevez, IT Manager, (916) 808-7349; Cassy Vaioleti-Matu, Program Analyst, (916) 808-8047, IT Department
Body
Presenter: N/A
Attachments:
1-Description/Analysis
Description/Analysis
Issue Detail: On June 25, 2019, the City Council authorized the use of various cooperative purchasing agreements for the purchase of information technology-related goods and services citywide. The IT Department has a need to complete additional purchases using cooperative purchasing agreements and is requesting an increase to the previously approved amounts as noted below:
|
Vendor Name |
Approved Amount |
Revised Amount |
Cooperative Purchase Agreement |
Purchase Description |
Reason for Change |
|
Anixter, Inc. (and authorized resellers) |
$980,000 |
$1,000,000 |
OMNIA Partners #R161701 (Cabling Products) OMNIA Partners #R170501 (Security Services) |
Cabling and Networking Products and Services; Security Services. |
Additional $20,000 spending authorization to support IT cabling and security services. |
|
CDW-G |
$765,000 |
$1,465,000 |
NASPO ValuePoint #ADSPO16-130652 California Contract #1-19-70-19F;1-19-70-19H-3 OMNIA Partners Contract #2018011-01, R160201, R171001 |
Routine IT hardware, software and services |
Additional $700,000 spending authorization to support IT hardware, software, and services to support the Police and Fire Departments. |
|
Gartner, Inc. |
$230,000 |
$430,000 |
County of Ventura Contract #4667 GSA Contract GS-10F-034CA |
Gartner Technology Advisory and Professional Services |
Additional $200,000 spending authorization to support technology professional services. Gartner is a global research and advistory firm providing information, advice, and services for leaders in many business fields including technology, finance, and human resources. |
|
Microsoft Corporation (and all authorized resellers) |
$5,000,000, |
$6,300,000 |
County of Riverside Microsoft Master Enterprise Agreement (MMEA) #01E73970 |
Microsoft Software Licenses and Maintenance |
Additional $1,300,000 to renew the City’s Microsoft software licenses. |
|
Verizon Wireless |
$1,100,000 |
$1,400,000 |
NASPO ValuePoint Wireless Communication & Equipment Contract (#7-10-70-16) |
Cellular phone services and equipment |
Additional $300,000 spending authorization to support wireless services. |
Policy Considerations: The recommendations in this report are in accordance with City Code Section 3.56.240 which authorizes the City Manager, where advantageous to the City, to utilize cooperative purchasing agreements approved by the City Council to purchase supplies or nonprofessional services through legal contracts of other governmental jurisdictions or public agencies without separate competitive bidding by the City.
Economic Impacts: None.
Environmental Considerations: No environmental review is necessary because the
recommendations in this report involve the purchase of IT goods and services which are not
considered to be a “project” as proscribed in California Environmental Quality Act Guidelines,
(“CEQA”). (CEQA Guidelines section 15378(b)(2).)
Sustainability: Under Phase 1 of the City of Sacramento’s Climate Action Plan, all applicable “Green” technology initiatives will be considered prior to the lease or purchase of IT equipment hardware and software.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: Adjusting the amounts previously approved for Anixter, Inc., CDW-G, Gartner, Inc., Microsoft, and Verizon Wireless, identified above, will provide for the purchase of additional, necessary wireless services and IT hardware/software equipment and services to support City operations.
Financial Considerations: In Motion 2019-0182, Council approved cooperative IT purchase agreements, including the Anixter, Inc., CDW-G, Gartner, Inc., Microsoft, and Verizon Wireless. Additional cooperative purchases of $2.520 million are necessary to maintain the proper level of IT service and support. Funding for the purchases will come from various departmental operating and FY2019/20 operating and Capital Improvement Program budgets.
Local Business Enterprise (LBE): The City’s LBE program does not apply to cooperative purchasing agreements that result from another public agency’s competitively-bid process.