Title:
Title
Contract: Traffic Signal and Streetlight Pole Procurement - Meadowview Complete Street Project (T15145500)
End
FileID
File ID: 2020-00181
Location
Location: Meadowview Road between 24th Street and Detroit Boulevard, District 8
Recommendation:
Recommendation
Pass a Motion: 1) awarding a traffic signal and streetlight pole procurement contract for the Meadowview Road Complete Street Project (T15145500) to DC Enterprises for an amount not to exceed $162,196; and 2) authorizing the City Manager or the City Manager’s designee to execute the contract for an amount not to exceed $162,196.
Contact: Zuhair Amawi, Senior Engineer, (916) 808-7620; Nader Kamal, Interim Engineering Services Manager, (916) 808-7035, Department of Public Works
Body
Presenter: None
Attachments:
1-Description/Analysis
2-DC Enterprises Contract
Description/Analysis
Issue Detail: The Meadowview Road Complete Street Project (the “Project”) constitutes the first two phases of a larger project on Meadowview Road. The Project begins just east of Freeport Boulevard and continues to the Meadowview Light Rail Station/Detroit Boulevard and also on 24th Street, from Meadowview Road north to Florin Road. Meadowview Road and 24th Street are significant transportation corridors for transportation and serve business and industry for the community. Enhancements to the corridor will support redevelopment of vacant properties. These improvements will promote active transportation choices by increasing the ease of walking and biking to the existing light rail station by adding bike lanes, sidewalk improvements, and landscaped medians.
The Project proposes to install signage, a community gateway, and monuments to enhance the Meadowview identity and improve connectivity to schools, businesses, job centers, and transit, including the Meadowview Light Rail Station.
On January 8, 2020, the traffic signal and streetlight pole procurement contract was advertised for the Meadowview Road Complete Street Project (T15145500). City Council approval is necessary to award the streetlight pole procurement contract for the Meadowview Road Complete Street Project (T15145500) to DC Enterprises. Staff is recommending that the streetlights be procured in advance of the full construction project award due to the lead time it takes to manufacture and deliver poles, to avoid delays in the project construction.
Policy Considerations: The action requested supports the City’s General Plan goals of improving the transportation system, expanding public safety, achieving sustainability through reduced dependence on the private automobile, and enhancing livability and economic vitality. The Project provides much needed improvements to the bicycle and pedestrian facilities for continuous mobility and connectivity for pedestrians, bicyclists, vehicles, and transit.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA) / National Environmental Policy Act (NEPA): The City Council approved a Mitigated Negative Declaration (MND) for the Meadowview Road Streetscape Project in compliance with CEQA on August 8, 2017 (Resolution No. 2017-0313). Following adoption of the MND, Staff filed a Notice of Determination with the Sacramento County Clerk on August 10, 2017. The current action consists of steps to implement the project that was approved and is consistent with the analysis contained in the adopted MND. No further environmental review is required.
The Project is funded in part by federal funds. As a result, the proposed Project is also subject to NEPA requirements. On February 6, 2018, Caltrans approved a Categorical Exclusion for the Project pursuant to the requirements of NEPA.
Sustainability: This Project is consistent with the City’s General Plan goals for the design of complete streets that enable safe access for all users (i.e., pedestrians, bicyclists, motorists and transit riders) of all ages and abilities. Complete streets are characterized by a comprehensive, integrated, and connected network that incorporate sustainable designs minimizing heat island effects through the incorporation of shading street trees along sidewalks and medians.
Commission/Committee Action: None
Rationale for Recommendation: The project was advertised and bids were received on
January 29, 2020. The bids are summarized below:
|
Contractor |
Bid Amount |
|
DC Enterprises |
$162,195.19 |
|
JAM Services Inc. |
$189,767.68 |
|
Omega Pacific Electrical Supply |
$194,502.42 |
The engineers’ estimate for this procurement is $180,000. Of the three bids, DC Enterprises was found to be the lowest responsive and responsible bidder. It is recommended that the traffic signal and streetlight pole procurement contract for the Meadowview Road Complete Street Project (T15145500) be awarded to DC Enterprises. Staff is recommending that the streetlights be procured in advance of the full construction project award due to the lead time it takes to manufacture and deliver poles, to avoid delays in the project construction.
Financial Considerations: The total estimated cost of the Meadowview Road Complete Street Project (T15145500), including design, right of way acquisition, construction and construction management is estimated to cost $9.4 million. Sufficient funding is available in the Meadowview Road Complete Street Project (T15145500) to award the traffic signal and streetlight pole procurement contract to DC Enterprises for an amount not to exceed $162,196. Staff will return to the City Council in several months for approval of construction of the project and to appropriate the federal funding.
There are no General Funds planned or allocated for this project.
Local Business Enterprise (LBE): This project is federally funded, therefore the City’s LBE policy is held in abeyance.