Title:
Title
Change Order: Department of Utilities 35th Avenue Demonstration Garden Project
End
FileID
File ID: 2020-00199
Location
Location: District 5
Recommendation:
Recommendation
Pass a Motion: 1) authorizing the City Manager or the City Manager’s designee to execute Change Order No. 3 in an amount not to exceed $24,534 to Contract No. 2019-0712 with Sierra Valley Construction, Inc. bringing the agreement’s total not-to-exceed amount to $723,773; and 2) ratifying Change Orders No. 1 and 2 to Contract No. 2019-0712; and 3) resetting the City Manager's authority to issue change orders for the Contract.
Contact: Kevin Love, Facilities Program Manager, (916) 808-5592; Department of Public Works; Roshini Das, Sustainability Program Manager (916) 808-6270; William O. Busath, Director, (916) 808-1434; Department of Utilities.
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Change Order No. 3
Description/Analysis
Issue Detail: Staff recommends the City Council (Council) approve Change Order No. 3 in the amount of $24,533 with Sierra Valley Construction, Inc. for the City Agreement No. 2019-0712, to accommodate the discovery of an irrigation mainline point of connection; the extension of a 12-inch drain line; repairs to the building downspouts along the east wall; and the realigning of the pedestrian walkway leading to the public right of way. Furthermore, ratification of Change Orders No. 1 and 2 are necessary to reset the City manager’s authority.
Policy Considerations: This Change Order exceeds the City Manager’s approval authority and requires Council approval.
Economic Impacts: The recommended Change Order is expected to create 0.1 jobs (0.1 direct job and 0.0 jobs through indirect and induced activities) and create $15,148 in total economic output ($9,548 of direct output and another $5,600 of output in indirect and induced activities).
Environmental Considerations: The proposed project has been determined to be exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines Section 15304, Minor Alterations to Land. The project consists of minor alterations to the existing site, renovating existing landscaping, and does not include the removal of healthy, mature, scenic trees.
Sustainability: The upgrade of the 35th Avenue Demonstration Garden project is consistent with City’s Climate Action Plan policies requiring City to use water conservation gardens to demonstrate and promote water conserving landscapes; promote “River Friendly Landscaping’” techniques; encourage “green infrastructure” design and Low Impact Development techniques; and promote the use of rain barrels and rain gardens to conserve water.
Commission/Committee Action: None
Rationale for Recommendation: Pedestrian improvements were necessary to comply with the Americans with Disabilities Act, which involved a realignment of the walkway and gate modifications. Also, the removal of three trees that conflicted with the sidewalk improvements adjacent to the cistern was determined to be necessary. Other changes were requested to repair the previously existing downspout connections that were in disrepair and had reached their life expectancy. Finally, the contractor exposed an irrigation mainline point of connection that wasn’t identified on the approved plans, which resulted in a 12-inch drain line extension.
Financial Considerations: The original not-to-exceed amount of the contract was $638,713. The net change by previous change orders in the amount of $60,527, increased the contract not-to-exceed amount to $699,240. Proposed Change Order No. 3 in the amount of $24,534 will increase the contract not-to-exceed amount to $723,773. There are sufficient funds in the Facilities Improvement/Rehab (Z14140600) to execute this Change Order.
There are no General Funds allocated or planned for this project.
Local Business Enterprise (LBE): Sierra Valley Construction, Inc. is an LBE.
Background: Change Order No.1 of the original Contract, in the amount of $14,883, was executed on August 26, 2019 to provide for removal of trees, discovery of an unforeseen irrigation mainline that conflicted with the structural backfill, material price escalation and, an increase to the cistern footing to better accommodate the size of the tank.
Change Order No. 2, in the amount of $45,645, provided compensation to the contractor to relocate the electric vehicle charging stations from the northside of the parking lot to the southside and install additional piping. This change order also included 40 linear feet of 4-inch polyvinyl chloride piping which was coordinated for future use.