Title:
Title
Contract: Loose-Fill Surface Material for Park Playgrounds
End
FileID
File ID: 2020-00259
Location
Location: Citywide
Recommendation:
Recommendation
Pass a Motion: 1) awarding a contract to Applied Landscape Materials, Inc. for the purchase of loose-fill surface material for park playgrounds in the amount of $321,101 for a one-year period starting April 2020; and 2) authorizing the City Manager or the City Manager’s designee to execute the contract and to extend the contract for up to two additional years for an amount not-to-exceed $963,302 over a three-year period provided sufficient funds are available in the budget adopted for the applicable fiscal year.
Contact: Tony Ulep, Park Maintenance Manager, (916) 808-4070, Youth, Parks & Community Enrichment Department
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Contract
Description/Analysis
Issue Detail: Loose-fill surface material for playgrounds in parks provides a soft surface to prevent injuries from falling and is required to meet safety standards for public playgrounds. Due to wear and tear from use and weather conditions, this material needs to be topped off or renewed periodically. Playgrounds in the City are on a two-year rotation schedule for topping off loose-fill surface material. The contract with Applied Landscape Materials, Inc., will supply the material and the labor for installation of the material in the City’s playgrounds.
Policy Considerations: The recommendations in this report are in accordance with the provisions of the City Code Chapter 3.56 related to the purchase of services and supplies.
Economic Impacts: Not applicable.
Environmental Considerations: The installation of loose-fill surface material in City parks is exempt from environmental review under the California Environmental Quality Act Guidelines Section 15301, maintenance of existing facilities.
Sustainability: The loose-fill surface material purchased in the contract is comprised of wood chips from 100% virgin forest wood, a renewable resource.
Commission/Committee Action: None
Rationale for Recommendation: On December 13, 2019, the Department of Youth, Parks & Community Enrichment (YPCE), in accordance with City Code Chapter 3.56 issued Invitation for Bid No. B20191311002 for the purchase and installation of loose-fill material for park playgrounds.
The City received two responses. The lowest responsive and responsible bidder was determined to be Applied Landscape Materials, Inc. A summary of the bid results is provided below.
Financial Considerations: The one-year contract for the period beginning April 1, 2020, will not exceed $321,101. The contract contains the option to extend for up to two additional one-year periods. If all extensions are exercised, the maximum total will not exceed $963,302 for the three-year term.
There is sufficient funding in YPCE’s current annual operating budget for this contract. Any future extensions of this contract will be subject to sufficient funding in the applicable fiscal years’ budget.
Local Business Enterprise (LBE): Applied Landscape Materials, Inc. is a certified LBE.