Title:
Title
Contract Supplement No. 2: On-Call Body Repair Services for Light-Duty Vehicles (under 14,000 GVWR) [Published for 10-Day Review 06/19/2020]
End
FileID
File ID: 2020-00679
Location
Location: Citywide
End
Recommendation:
Recommendation
Pass a Motion authorizing the City Manager or City Manager’s designee to execute Supplement No. 2 to Contract No. 2018-1578 with Harrold Ford for the purchase of on-call body repair services for light-duty vehicles under 14,000 gross vehicle weight rating (GVWR) in an amount not to exceed $1,800,000 for a revised total contract amount not to exceed $2,900,000.
FileName
Contact: Alison Kerstetter, Program Specialist, (916) 808-1163; Mark Stevens, Fleet Manager, (916) 808-5869, Department of Public Works
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Contract Supplement No. 2
Description/Analysis
Issue Detail: The Department of Public Works, Fleet Management Division, has an ongoing requirement to purchase on-call body repair services for light-duty vehicles for City departments. These repairs can include work on the body of the vehicle, mechanical work, or painting parts on the vehicle after an accident.
Policy Considerations: The recommendations in this report are in accordance with City Code Chapter 3.56 and Sacramento City Code Section 4.040.020 and Council Rules of Procedure, Chapter 7, Section E.2.d, which requires additional posting time for labor agreements and agreements greater than $1 million. This item was published for 10-Day review on June 19, 2020 as required.
Economic Impacts: None
Environmental Considerations:
California Environmental Quality Act: No environmental review is necessary because the recommendations in this report involve the purchase of purchase parts and services for City vehicles and are not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.
Sustainability: Not applicable
Commission/Committee Action: None
Rationale for Recommendation: On October 30,2018, City Council passed Resolution No. 2018-0423 (Contract 2018-1578), awarding a five-year contract to Harrold Ford for the purchase on-call body repair services for light-duty City vehicles. The Fleet Management Division has determined that, due to a higher rate of utilization than originally anticipated, the current contract authority will be exhausted prior to the end of the contract term and recommends approval of Contract Supplement No. 2 to avoid any disruption in service.
Financial Considerations: Sufficient funds are available in the Department of Public Works, Fleet Management Division’s Fiscal Year (FY) 2020/21 operating budget (Fleet Fund, Fund 6501) to purchase parts and services through June 30, 2021. Purchases made after June 30, 2021 are subject to funding availability in the adopted budget of the applicable fiscal year.
Local Business Enterprise (LBE): Harrold Ford is an LBE.