Title:
Title
Contract Supplement No. 6: Original Equipment Manufacturer (OEM) Parts and Services - New Way Refuse and Wayne Curbtender Parts and Repairs
End
FileID
File ID: 2020-00676
Location
Location: Citywide
End
Recommendation:
Recommendation
Pass a Motion authorizing the City Manager or City Manager’s designee to execute Supplement No. 6 to Contract No. 2016-0345 with Ray Gaskin Service for the purchase of New Way and Curbtender parts and repair services in an amount not to exceed $250,000 for a revised total contract not to exceed amount of $1,833,707.
FileName
Contact: Alison Kerstetter, Program Specialist, (916) 808-1163; Mark Stevens, Fleet Manager, (916) 808-5869, Department of Public Works
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Contract Supplement No. 6
Description/Analysis
Issue Detail: The Department of Public Works, Fleet Management Division, has an ongoing requirement to purchase New Way and Curbtender refuse parts and repair services for the Department of Public Works, Solid Waste and Recycling Division. These parts and repair services are integral in keeping the Solid Waste Refuse Trucks operational.
Policy Considerations: The recommendations in this report are in accordance with City Code Chapter 3.56 and Administrative Policy 4001 regarding purchase of supplies.
Economic Impacts: None
Environmental Considerations:
California Environmental Quality Act: No environmental review is necessary because
the recommendations in this report involve the purchase of purchase parts and services for City vehicles and are not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.
Sustainability: Not applicable
Commission/Committee Action: None
Rationale for Recommendation: On March 15, 2016, City Council passed a Resolution No. 2016-0090 (Contract 2016-0345) awarding a five-year contract to Ray Gaskin Service for the purchase of New Way and Curbtender refuse parts and services. Since the contract has been awarded, the annual maintenance and repair work on both brands of trucks has been higher than originally anticipated due to heavy use and increased age. The Fleet Management Division has determined that, due to a higher rate of utilization than originally anticipated, the current contract authority will be exhausted prior to the end of the contract term and recommends approval of Contract Supplement No. 6 to avoid any disruption in service.
Financial Considerations: Sufficient funds are available in the Department of Public Works, Fleet Management Division’s Fiscal Year (FY) 2020/21 operating budget (Fleet Fund, Fund 6501) to purchase parts and services through June 30, 2021. Purchases made after June 30, 2021, are subject to funding availability in the adopted budget of the applicable fiscal year.
Local Business Enterprise (LBE): Ray Gaskin Service is not an LBE. The minimum LBE participation requirement was waived for Bid No. B16153311001 by the Director of Public Works. Staff conducted an extensive search within the local area and was unable to locate vendors that were authorized distributors and repair facilities for every manufacturer on the bid solicitation.