Title:
Title
Goods Agreement Contract for the Purchase of Ornamental Street Light Poles
End
FileID
File ID: 2021-00231
Location
Location: Citywide
End
Recommendation:
Recommendation
Pass a Motion: 1) awarding an ornamental street light poles goods agreement contract to Jam Services, Inc. for an amount not to exceed $525,263; and 2) authorizing the City Manager or the City Manager’s designee to execute the contract for an amount not to exceed $525,263.
FileName
Contact: Larry Robison, Operations General Supervisor, (916) 808-6634; David Edrosolan, City Traffic Engineer, (916) 808-5974, Department of Public Works
Body
Presenter: None
Attachments:
1-Description/Analysis
2-Jam Services Contract
Description/Analysis
Issue Detail: The Transportation Division of the Department of Public Works has an ongoing need to repair and/or replace the City’s streetlight infrastructure as part of its on-going maintenance efforts. City Council approval is necessary to enter into an agreement with Jam Services Inc. for the procurement of ornamental streetlight poles.
Policy Considerations: The recommendations in this report are consistent with Sacramento City Code Section 3.56 - Purchasing of Supplies and Services, and AP-4001 - Procurement of Supplies.
Economic Impacts: Not applicable.
Environmental Considerations:
California Environmental Quality Act (CEQA): This activity is an administrative activity and is not considered a project as defined by Section 15378 of CEQA. This activity involves no physical construction and, therefore, has no potential to cause a significant impact to the environment (CEQA Section 15061 (b)(3)).
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: On September 16, 2020, Invitation for Bid (IFB) B21151951001 was issued to procure ornamental street light poles that meet the City of Sacramento specifications. Formal bids were opened on October 12, 2020, and staff received two responses. Per City Code Section 3.56.020 (B), the city council or the city manager shall identify those bids that are subject at the time of bid opening to the city’s local sales or use tax under the provisions of Part 1.5 of Division 2 of the California Revenue and Taxation Code <http://www.qcode.us/codes/othercode.php?state=ca&code=revtax> and Chapter 3.24 <http://www.qcode.us/codes/sacramento/view.php?cite=chapter_3.24&confidence=8> of this code. The lowest responsible bidder shall be determined after the amount of local sales or use tax that would be received by the city is deducted from the bids. Both bidders received the 1% City Sales Tax preference. Jam Services Inc. has been determined to be the lowest responsive and responsible bidder.
|
Bidder |
Bid Total (Incl. Sales Tax) |
Prompt Payment Discount |
1% City Sales Tax Preference |
Evaluation Total |
|
DC Enterprises |
$529,585.31 |
$0.00 |
$4,869.75 |
$524,715.66 |
|
Jam Services Inc |
$525,262.50 |
$0.00 |
$4,830.00 |
$520,432.50 |
Per the IFB, a Contract should have been awarded by the City to the lowest responsible bidder within ninety (90) days after the bid opening. The ninety days expired on January 10, 2021. The time for awarding a Contract may be extended in the sole discretion of the City, if required to evaluate bids or for such other purposes as the City may determine, unless the Bidder objects to such extension in writing with their bid. The City has contacted Jam Services, Inc. and they have agreed to honor the original bid.
Financial Considerations: The Jam Services, Inc. contract for ornamental street light poles shall not exceed $525,263. There is sufficient funding available in the Fiscal Year (FY) 2020/21 Department of Public Works, Transportation Division operating budget to cover the Jam Services, Inc. contract in the amount of $525,263.
Streetlight poles for replacements and maintenance are funded from tax receipts from the Citywide Landscape and Lighting District (L&L). There are no General Funds planned or allocated to this contract.
Local Business Enterprise (LBE): Not applicable.